goodmorningwithcommunity

Good Morning with
Your Community

COMMUNITY-BUILDING EVENT

Event Methodology Accordion

AIM

The Good Morning with Your Community remote event is designed to strengthen the business community by fostering collaboration, knowledge-sharing, and networking among companies operating within a shared ecosystem – whether they are co-located in the same building, part of a business incubator, or members of a certain network. Organized by a community coordinator or a designated representative from the host organization, this structured yet adaptable format ensures meaningful engagement and practical outcomes for all participants.

Concept

EVENT STRUCTURE

1. Opening and updates

The event begins with an introduction by the organizer, outlining current developments, upcoming events, and the agenda for the session.

2. New Community members introductions (if any)

Recently joined members (companies) present their activities, objectives, and potential collaboration opportunities.

3. Existing members updates

Established members share updates on new projects, challenges, and potential synergies with the community.

4. Expert insight session

An invited expert delivers a short presentation on a key topic relevant to the defined ecosystem, e.g., intellectual property, cybersecurity, or AI advancements.

5. Networking and follow-up

A structured discussion ensures participants leave with valuable insights and potential connections. Participants are engaged to exchange contacts. Post-event, attendees receive a summary email with a video recording and relevant materials.

Duration of the event: 1-1,5 hours

SCALABILITY AND IMPACT

The Good Morning With Your Community event framework is adaptable to different business intermediary organizations and industry sectors, including ICT, creative industries, social innovation, etc. By fostering structured networking based on planning, relevant topics, and continuity, this model ensures that participants get tangible values beyond simple social interaction. The concept is also designed to be replicable in various regional contexts, reinforcing the role of structured dialogue in advancing innovation and business growth. The concept ensures a structured approach to the event planning and execution that delivers measurable outcomes. The event, which is carefully managed at every stage, provides participants with actionable insights and opportunities. It reinforces the principle that networking should go beyond social interaction, emphasizing strategic planning, targeted solutions, and long-term engagement.

Organizers

who can organize such an event

Business incubators, startup hubs, technology parks, and industry-specific associations

Benefit: by uniting businesses in shared spaces or industries, these organizations can facilitate strategic partnerships, encourage innovation, and address common challenges.

Chambers of commerce and regional economic development agencies

Benefit: strengthening ties among local businesses, attract investments, and enhance regional competitiveness.

Large corporations managing innovation ecosystems or open-innovation platforms

Benefit: engaging startups and SMEs, ensuring a steady flow of fresh ideas and collaborations.

Similarly, non-profits and public organizations in various fields can use the format to align stakeholders, tackle sector-specific issues, build thriving, innovation-driven communities.

who can participate in such an event

Startups, SMEs, entrepreneurs and corporate representatives seeking collaboration, knowledge exhance, and networking opportunities.

Benefit: introducing their innovations, connecting with potential partners, gaining insights into shared challenges, showcasing expertise, discovering resources, and exploring solutions for growth.

Other participants who are optional and depend on the main goal of the event may include:

Investors, venture capitalists, and business angels

Benefit: gaining early exposure to innovative projects and potential funding opportunities.

Researchers, academics, and students

Benefit: gaining insights into aligning their studies or projects with industry needs.

Public sector representatives

Benefit: their participation enables to align the event with regional or sectoral strategies.

Experts and consultants

Benefit: their participation can provide valuable insights and offer tailored solutions to the community’s challenges.

Resources needed

Staff and Administrative Support

A dedicated team is essential for efficient event execution, including an event manager handling logistics, participant coordination, agenda drafting, and virtual support; a communication expert managing outreach, promotional content, and engagement with potential participants; moderator responsible for overseeing the agenda, facilitating discussions, and ensuring productive interactions.

Event Infrastructure and Technology

A well-equipped venue, either hybrid or fully remote, is crucial to facilitate interaction. Necessary technology includes microphones and audio systems for clear communication; projectors and screens for presentations and data visualization; video conferencing platforms for hybrid or fully remote participation.

Expert Speaker Engagement

High-value content delivery depends on access to field professionals. This requires lector contacts for inviting relevant experts; a budget for paid speakers to ensure knowledgeable and experienced professionals contribute insights into selected topics.

Participants Database and Stakeholder Engagement

Effective participation relies on comprehensive database containing startups, SMEs, corporate representatives, and other ecosystem stakeholders.

Marketing and Promotion

A strong communication strategy ensures visibility and participant engagement. This includes marketing budget for designing promotional materials, running digital campaigns, and media engagement; outreach efforts through industry networks, newsletters, and social media to increase awareness and encourage participation. This may not require any additional spending if the communication expert can perform all these activities.

Post-Event Continuity and Content Distribution

To ensure long-term impact, follow-up and knowledge-sharing resources include video recording and editing tools for distributing event highlights and presentations to participants and wider audiences; communication platforms for sending post-event updates, key takeaways, and maintaining engagement with attendees.

Tools

Organizing the remote event requires a suite of tools to facilitate planning, communication, execution, and follow-up. Here are some of the most popular tools for running remote events.

Communication Tools

Email for targeted invitations and updates, and social media platforms such as Facebook, LinkedIn, Instagram, and Slack to promote the event and engage participants effectively.

Survey Tools

Survey tools like Google Forms or Microsoft Forms are useful for registrations and gathering feedback.

Virtual Event Platforms

For hosting and managing the event, virtual platforms like Microsoft Teams, Zoom, and Google Meet are essential for both fully remote or hybrid formats.

Collaboration Tools

Collaboration tools like Google Drive and SharePoint can serve for sharing agendas, presentation materials, and other resources, while, e.g., Miro supports interactive brainstorming sessions.

Presentation Tools

Presentation tools such as PowerPoint and Canva enhance the visual appeal of session content and promotional materials.

Video Editing Software

For post-event follow-up, video editing software (e.g., Adobe Premiere Pro) ensures quality in recordings shared with participants.

Organizing the event

The event should be managed in all stages and should have a continuum as part of the overall event. Good Morning with Your Community remote event organization guidelines are divided into three stages of the EVENT ORGANIZATION PROCESS:

1. PREPATORY STATE

The success of any event begins with careful planning during the preparatory stage.

This stage focuses on setting the basis for a successful event. Key aspects include ensuring participants are prepared and motivated to network, selecting attendees who align with the event’s objectives, and designing well-structured presentations to engage the audience. Precise preparation at this stage is essential to set the tone for meaningful interactions.

Key points: selection of topic, participants, key speakers, well-structured presentations, timely communication.

Here you will find a sample schedule which is based on four-week pre-event planning. This process can vary within one week interval.

Time until the event	Pre-event planning tasks
4 weeks	Defining the topic of the event, target group, speaker(s), moderator Identify the key topic for the event and survey the participants. Focus on entrepreneurs, start-ups, researchers, and large corporations in the sector. Select speakers who are industry leaders, innovators, and successful entrepreneurs. Check if they are available and in the scope of your budget. Identifying and allocating the budget for the organization of the event Think of the sources of payments. Costs may include the following budget lines: costs for the moderator, costs for speaker 1, costs for speaker 2, and communication costs.
3 weeks	Communication with moderator, speakers Check if they are available at the time of the event and within the scope of your budget. Discuss the topic that you expect them to cover.
2 weeks	Communication of the event, registration of participants Create communication materials and an online event, and start the registration process to gather information about participants. During registration, participants should identify whether they are new members and would like to introduce themselves or if they are current members and would like to present their challenge or solution. Utilize social media, e-mail newsletters, and industry forums to promote the event. Finalization of the agenda Schedule speeches, panel discussions, and networking sessions. Incorporate interactive elements like Q&A sessions, polls, and breakout rooms.
1 week	Preparation of the scenario for the event. Communication with a moderator Preparing a scenario in advance helps to play out the event in advance and see in perspective what is prepared and what is not. Provide the moderator with all relevant information. Prepare short bios of all speakers to share with the moderator (what is their expertise, experience in the field, maybe some fun facts). Share or discuss possible questions with the speakers and participants during discussions.
1 day	Finalization of technical readiness If you plan to have polls, and breakout rooms, create them in advance. Get familiar with technical aspects of the platforms used. Sending reminders to participants Send a reminder email to all registered participants with all relevant information – short reminder of the topic of the event, start time and link to the event.

MOVE TO THE NEXT STAGE: 2 - Event execution

2. EVENT EXECUTION

A well-managed event depends on an experienced moderator who can steer the agenda, maintain engagement, and address any unforeseen challenges. Each event should offer a unique experience, blending dynamic activities with opportunities for meaningful interaction. Whether virtual or in-person, the environment should be inviting and engaging. Participants are engaged to exchange contacts, schedule follow-up meetings, thus extending the value of the event beyond its immediate duration. Engaging activities such as workshops or live Q&A sessions can enrich the event.

Technical management is also very important: tools for admitting participants, screen sharing, and breakout room facilitation must be handled smoothly.

Key points: experienced moderator, variety of activities, cozy (even virtual) environment, technical management of the event platform, post-event meeting options.

Here you will find key tasks that should be taken into account just before the event and during the event execution.

Time	During-event tasks
10–15 min before	Conducting technical checks and final coordination Make sure that all guests and speakers are connected to the event. Connect 10–15 minutes before the start of the event to make test slide shares, check microphones and cameras; check roles and rights assigned to participants. Check the readiness of interactive elements like polls and breakout rooms. Have a dedicated person responsible for technical management. Provide guidelines for respectful and constructive interactions.
During the event	Follow the scenario of the event …but be flexible. Ask participants to use chat for questions, remarks, and contact sharing. Start the recording. Follow the interactions during the event, react accordingly.

Time

During-event tasks

10–15 min before

Conducting technical checks and final coordination
Make sure that all guests and speakers are connected to the event. Connect 10–15 minutes before the start of the event to make test slide shares, check microphones and cameras; check roles and rights assigned to participants. Check the readiness of interactive elements like polls and breakout rooms. Have a dedicated person responsible for technical management. Provide guidelines for respectful and constructive interactions.

During the event

Follow the scenario of the event
…but be flexible. Ask participants to use chat for questions, remarks, and contact sharing. Start the recording. Follow the interactions during the event, react accordingly.

MOVE TO THE NEXT STAGE: 3 – POST-EVENT FOLLOW-UP

3. POST-EVENT FOLLOW-UP

Finally, providing opportunities for post-event interaction extends the event’s impact. Post-event activities ensure the event’s objectives are realized long-term. This stage emphasizes guiding participants in developing the connections they established during the event, encouraging continued collaboration.

Key points: follow-up e-mail, mentored post-event communication, satisfaction survey.

Here you will find a sample schedule follow-up planning. This process can vary within one week interval.

Time after the event	Post-event tasks
1–2 days	Feedback and evaluation Send a follow-up email with key takeaways, presentation materials, and additional resources to help participants retain and apply what they learned. Facilitating interaction through mentored post-event activities solidifies connections formed during the event. Surveys to check satisfaction and explore future topics provide valuable insights for improving following events. These follow-ups reinforce the event's impact and cultivate an engaged and collaborative community that continues to grow beyond the initial meeting. Check if all invoices are issued correctly and make transfers.
1 week	Follow-up meetings Encourage participants to organize follow-up meetings to explore partnerships. Provide a platform or channel for participants to schedule these meetings.
2 weeks	Analyze the outcomes and success of networking and collaborations initiated Collected feedback from participants can help to improve future events.

Templates

Organizing an event requires coordinating multiple tasks, deadlines, and stakeholders. From determining the date and topic to managing the budget and promotional activities, each element must be systematically addressed. This event planning template provides a structured approach to simplify event management.

Access here: EVENT PLANNER

Useful tips for event organization

In general, Networking Methods seek to strengthen the approach that networking is not just socialization; networking attitude should be based on accurate planning, purposeful solutions, and continuity with the aim that participants leave the event with tangible results. Some practical tips:

Regular Scheduling. Plan these events regularly (e.g., monthly) to maintain engagement and momentum. Update the format and content based on industry/ecosystem trends and feedback.
Study carefully the feedback from participants after the event; analyze trends in repeat participation; try to find out the reasons for non-participation.
When organizing the event for an outside audience, try adding yourself to relevant Facebook or LinkedIn groups well in advance, as the administrators usually must approve your request to join and post.
Foster a community around these events for ongoing interaction and support. Use social media groups or forums for continuous engagement. It is very important to keep participants engaged in the follow-up activities because this stage produces the most tangible results.
Adapt the framework for different sectors or regions as needed. By organizing such an event, communities can tackle and start solving challenges in various sectors, such as ICT, medicine, space technologies, robotics, and many others.

Useful tips for continuity and improvement

Innovation Dialogues Community Building Event is built on the good practice of dominant business networking events. The strong point of this framework is that the event is managed in all its stages with the aim that participants would leave with tangible results. Additionally, this good practice seeks to strengthen the approach that networking is not just a socialization, networking attitude should be based on accurate planning, purposeful solutions, and continuity. This methodology and the practical tools provided can guide you to create a successful online event that not only facilitates networking and collaboration but also results in tangible outcomes for participants. The key is to manage all stages of the event strategically, ensuring engagement, and providing value to all involved. Some practical tips:

✔ Regular Scheduling. Plan these events regularly (e.g., bi-monthly) to maintain engagement and momentum. Update the format and content based on industry trends and feedback.

✔ Organizing event for outside target group – try adding yourself to relevant Facebook or LinkedIn groups well in advance as the administrators most of the time have to approve your request to join and post.

✔ Community Building. Foster a community around these events for ongoing interaction and support. Use social media groups or forums for continuous engagement. It is very important to keep participants engaged in the follow-up activities (the last stage of the event) because this stage brings most of the tangible results that can be achieved.

✔ Adaptation and Expansion. Adapt the framework for different sectors or regions as needed. The framework of Innovation Dialogues Community Building Event can be easily transferred to any other region. Each business intermediary organization depending on its profile, mission, and pool of clients can apply it. By organizing the Innovation Dialogues Community Building Event organizations can tackle challenges in the various sectors – ICT, medicine, space technologies, robotics, and many others. This format can be adapted to the needs of other economic sectors and connect all relevant stakeholders.